Create a Tenancy Agreement

Overview

PaTMa includes full tenancy management, right from the moment a potential tenant first calls to arrange a viewing.

After an undoubtedly impressive tour of the property, your prospective tenant is eager to sign the lease and move in! However, there's quite a bit of paperwork to complete first.

Essential to any tenancy is the tenancy agreement, which PaTMa will help you create.

Getting Started

To get a new tenant set up in your property you will need, in order:

  1. A property in your portfolio.
  2. A tenant.
  3. A tenancy agreement.
  4. A signed tenancy.

Creating a Tenancy Agreement

Select the relevant property from Your Portfolio and click Tenancies, then Add tenancy.

Fill out the form with the tenancy information:

  • Unit - for HMOs only, choose the unit (room) the tenancy is for. This option will not appear if the property is not set up as an HMO.
  • Start date - the date the tenancy begins (not the date you are adding it to PaTMa).
  • Notes - any notes about the tenancy.
  • Rent period - the rent schedule, usually weekly or monthly but other options are supported.
  • Rent amount - the amount paid per rental period.
  • Start tenancy with one-time rent payment - only select this if the initial month's rent is different to the regular payment.
  • Rental periods between rent reviews - how often the rental amount is reviewed (increased). Leave blank if there will not be a review within the tenancy period.
  • Rent review base - the basis of the period between rent reviews.
  • Deposit amount - the amount of the deposit taken.
  • Depost scheme - select the deposit scheme used, if a deposit was taken, Otherwise choose No deposit taken.
  • Deposit notes - any other relevant info about the deposit.
  • AST deposit clauses - used for Deposit Scheme Prescribed Information. For the PaTMa AST template, enter: 'clause 5.4 and all sub-clauses'.
  • Enter contact details for a third party providing the deposit - check this to open an additional form allowing you to store a third party deposit provider.

Click Save to create the tenancy.

Next Steps

Now that you have a prospective tenant and a tenancy ready, it's time to get the paperwork sent and signed.

This includes rent-to-rent checks, providing essential documents to the tenant, and of course signing the contract. Our checklist will walk you through each step and you can use PaTMa to send the documents to the tenant directly.

Categories