How To Record A Rent Payment

The rent management feature is one of PaTMa's Free Tools available with all property management packages. It allows you to keep track of any payments and additional details relating to the agreements made with a specific tenant.

Using this tool, you can record the unit, starting date, deposit/deposit scheme and rental periods. However, before you get started on recording your first rent payment, make sure to have created a property and recorded the tenancy agreement associated with the property. This will unlock a new feature that is essential for recording any new rent payments.

Getting Started

  • In the header, navigate to Manager.

You will be directed to a page listing your current properties.

  • Click the Property Label you wish to add a rent payment to.
  • On the property display page, locate the Outstanding Rent section and click 'Add Rent Payment'.

  • Alternatively, click the navigation tab Tenancies and click + inside the Rent section.
  • Or click the eye icon next to the desired tenancy to show the tenancy display page.

On the tenancy display page, details of the tenancy agreement and a New Tenancy Checklist will be presented.

  • Click the navigation tab Rent and then click Add Rent Payment.
  • Alternatively, locate the section titled Rent Record and click + beside the pending rent payment you wish to add to.

Alternatively

  • Navigate to Manager.

Note: This is located in the header of the website, as shown below.

Your properties will be displayed on the screen, listed with the label, address, any rent payments due and the new feature Record Payment.

  • On the property display, click Record Payment for the property you wish to add a rent payment to.

You will be redirected to a page displaying a form that you will need to fill in with the rent payment details.

Filling In The Form

Date Received

In this field, add the date the rent payment was received.

  • On the popup calendar menu, select the relevant Day/Month/Year.

Amount

In this field, add the numerical value of the rent payment received on the Date Received (i.e. £3,000).

Notes

If there are any additional details that you wish to record that are not specified in the fields, you may add any general rent payment notes in this field.

  • Once completed, click Save.

Adding Rent Adjustments

After you've created your first tenancy agreement, you can now record advanced information that will be associated with the property, such as rent adjustments. This feature is used to offer discounts or charge the tenants extra for a limited period.

  • Navigate to Manager > Property Label > Tenancies.
  • Click the eye icon next to the desired tenancy to show the tenancy display page.
  • Click the navigation tab Rent.
  • Scroll to the bottom of the page, to locate the Rent Adjustments section.

  • Click Add One-Time Rent Adjustment

You will be redirected to a form page that you may fill in.

Filling In The Form

Date

In this field, enter the date the discount/charge is due using the calendar tool provided.

Amount

To account for a discount use a negative figure or charge the tenants extra by entering a positive amount.

Description

This field is essential, enter a brief description of why this charge was initiated.

Expense

Allocate an optional expense that this rent adjustment is relevant to.

For additional guidance on how to record an expense, read this guide.

  • Once completed, click Save.